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Typically 5 to 12 working days

Shop and Establishment Registration

The state labour registration nearly every commercial premises needs, and the one banks most often ask for when opening a current account in a trade name.

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TIMELINE

5 to 12 working days

ISSUED BY

State labour department

APPLIES TO

Shops, offices and commercial premises

VALIDITY

State dependent, renewable

What is included

  • Identification of the applicable state Act and rules
  • Preparation and filing of the application
  • Employer and employee particulars
  • Premises and working hours declarations
  • Registration certificate
  • Guidance on display, renewal and record keeping obligations

Documents you will need

Business and employer documents

  • PAN of the business or proprietor
  • Aadhaar of the proprietor, partners or directors
  • Passport size photograph
  • Certificate of Incorporation or partnership deed, where applicable
  • Details of employees and working hours

Premises documents

  • Latest utility bill for the premises
  • Rent agreement, if rented
  • No Objection Certificate from the owner
  • Photograph of the premises with signage, in some states

How the filing runs

Identify the state rules

Every state has its own Shops and Establishments Act, with different thresholds, timelines, fees and renewal cycles. The applicable Act is confirmed first.

File the application

Employer details, establishment details, employee count and working hours are submitted to the state labour department.

Registration issued

The certificate is issued and must be displayed at the premises.

Maintain and renew

Registers of attendance, wages and leave must be maintained, and renewal filed where the state prescribes a term.

This is state law, so almost nothing generalises

Delhi, Maharashtra, Karnataka and Tamil Nadu each run different thresholds, timelines, fee structures and renewal cycles under their own Acts. Some states require registration within 30 days of commencing business, some exempt establishments below an employee count, some issue lifetime registrations and others require periodic renewal. Advice written for one state is frequently wrong in another, which is why we confirm your state rules before filing rather than after.

Common questions

It depends on the state. Some require registration for any commercial activity from a premises, others exempt establishments with no employees. We confirm for your state.

No. Shop and Establishment registration is a labour department registration. A Trade Licence is issued by the municipal authority and covers permission to carry on the trade at that location. Many businesses need both.

Banks require proof that the business exists in the trade name before opening a current account. This certificate is the most commonly accepted proof for small businesses.

Each premises usually requires its own registration, because the registration attaches to the establishment rather than the business.

Typically registers of attendance, wages, leave and, where applicable, records of weekly holidays and overtime. Requirements vary by state.

Ready to register your premises?

Tell us your state and headcount and we will confirm what applies.

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